Submitting Vouchers

There are two methods for using a voucher to spend SBA allocated funds.  A member of an organization may spend his/her own money, which the SBA will thereafter reimburse upon submission of a voucher with an attached original receipt from the organization's treasurer.  Or, the organization's treasurer may submit a voucher, vendor invoice and vendor W-9 (instructions available with the voucher) in advance and request the SBA make the payment directly to the vendor. 

The procedures for submitting a voucher are as follows:

•    Vouchers for reimbursement must be submitted to the SBA Chief Financial Officer within 15 days of the date on the receipt or vendor invoice or the voucher will not be paid.•    Vouchers for direct payment must be submitted to the SBA Chief Financial Officer at least 7 business days before payment is due.•    Vouchers submitted for either reimbursement or direct payment must be accompanied by original receipts or vendor invoices.•    Vouchers must identify clearly the budget item for which the expense was approved by the SBA•    Vouchers should be submitted to the SBA only by the student organization's treasurer.Absent exceptional circumstances, funds will not be disbursed unless a Voucher Form has been fully completed and submitted according to the above procedural guidelines.