Frequently Asked Questions
Start Dates and Employment Authorization
Q. How will I know when I may begin working? How will I know my employment authorization has been approved?
A. An email notification from the Student Employment Program Office will inform you that your employment has been approved. Each employment authorization is for a specific time period that is indicated in the e-mail. NO STUDENT MAY BEGIN WORKING PRIOR TO RECEIVING THE EMAIL NOTIFICATION WITH APPROVED START DATE.
Q. How do I find a job on campus?
A. Job Seekers
Q. What do I do when I've been offered a job?
A. When offered an on campus job, students must come to the Student Employment Program Office to complete paperwork (forms) necessary for employment authorization and payroll purposes.
Q. What forms are required to authorize my employment?
Q. Why do I need to complete a Student Employment Authorization Information Sheet each time I am hired for a job?
A. Each job has a specific funding source, supervisor, pay rate, start date and end-date and is authorized as a distinct employment opportunity. Without processing a new Student Employment Authorization Information Sheet for each job, no payroll record will be created to allow payment for the student's work in the additional role(s).
Payroll, Paychecks and Time Sheets
Q. Where are time sheets located?
A. Student Payroll time sheets are available in a wire basket on the right side of the Law Library Circulation Desk, opposite the public photocopy room (332a).
Q. What do I need to know about completing my time sheet?
A. All entries on the time sheet must be made in ink. It is important to write an accurate date for the pay period end date. A supervisor signature is required for a time sheet reporting work hours. Student workers must record the time they report to work and the time they leave work, rounding to the nearest quarter hour. Student employees must adhere to the Time Reporting Guidelines when completing bi-weekly time sheets.
Q. I am employed by two departments on campus. How do I complete the time sheet?
A. You must complete a separate time sheet for each job you hold on campus. Additionally, if you are a Work Study student, you will also need to discuss dividing your Work Study Award between the two departments with the Student Employment Program staff and complete the Authorization to Split Work Study Award form.
Q. What do I do if my supervisor is not available to sign my time sheet?
A. Please speak directly with your supervisor to come up with a plan in the event that your supervisor is not available when time sheets need to be submitted.
Q. I haven't worked during a pay period, should I submit a time sheet?
A. Yes, time sheets must be submitted for every pay period regardless of whether or not you have worked. If you have not worked, simply complete your time sheets with your signature, indicating the pay period end date, your name and your supervisor's name. Your supervisor does not need to sign a zero balance time sheet. Zero balance time sheets may be communicated to staff in the Student Employment Program Office via email.
Q. What do I do if I cannot meet the time sheet deadline? May I submit a late time sheet?
A. Yes - It is acceptable to submit a late time sheet for inclusion in the next payroll. Please contact the Student Employment Program Office via email if you cannot meet a time sheet deadline to notify that your time sheet will be submitted late.
Q. How do I get my paycheck or my direct deposit statement?
A. Student employees must pick up their payments in person at the Law Library Circulation Desk. Paychecks and direct deposit statements are available any time the Law Library is open. Paychecks / direct deposit statements are ready for distribution after 3 PM on the Thursday pay period end date. Payment envelopes ARE NOT MAILED on a routine basis. Students are strongly encouraged to pick up their checks no later than Wednesday after the check issue date.
Q. I noticed that the address printed on my payment envelope is incorrect. How do I change my address in the University's student payroll system?
A. Submit a Personal Information Change Form to the Law School Student Employment Program Office with the corrected information. Please note that you will also need to make certain that you have updated your PeopleSoft account.
Work Study Awards
Q. I was offered a Work Study Award for the academic year, but I don't know if I want to use it. Maybe I'll want to use it in the the spring semester. What should I do?
A. Come to the Student Employment Program Office to activate your Work Study Award PRIOR to the first week in October. If the award is not activated by the October deadline, the funds will not be available at a later date.
Q. If I don't earn my entire Work Study Award during the academic year, can those funds be rolled over into the summer?
A. No. Work Study Awards are tied to the academic year or a summer term and are offered for specific dates only. Awards which are not earned by the end of a stated award period are lost.
Q. What is the difference between Work Study and Student Labor funded jobs?
A. Work Study funds are provided as part of a student's financial aid package. Work Study funds come from the federal government and are administered by the University. The sole difference between Work Study jobs and Student Labor jobs is the funding source. The work and the hourly compensation are identical. Students with Work Study Awards are offered the opportunity to earn a specific amount of money in compensation for work completed in a specific time period, usually for one academic year and/or one summer term. Students who work on campus and do not have work study awards are paid from department budgets, funded by the University of Connecticut.
Q. What jobs are open to first year law students who have Work Study Awards?
A. First year law students with Work Study Awards generally work in a variety of roles in the Law Library, including Information Systems. The Law School Administration has elected to fund a number of functions essential to the academic and research community, by dedicating first year Work Study funds to this otherwise unmet need. First year Work Study students serve in many areas of the library including: circulation, acquisitions, cataloging and preservation, library administration, computer help desk, computer labs and computer technical assistance.
Q. Why should I accept a Work Study job? How does it benefit me?
A. Students with Work Study Awards are generally the first to be hired and are the most sought out job applicants. Because the Work Study Award is federally funded, even those departments and supervisors whose budgets are limited are able to hire Work Study students.
