SBA Statutory Notice and Meeting Minutes

Student Bar Association (SBA)
SBA Statutory Notice and Meeting Minutes

Statutory Requirements
I. Notice and Public Access Requirements

The Student Bar Association falls under the notice requirements of C.G.S. Sec. 1-225. (Formerly Sec. 1-21). Meetings of government agencies to be public. Recording of votes. Schedule and agenda of meetings to be filed. Notice of special meetings. Executive sessions.

As such, all of the meetings need to be open to the public. Under this statute, the schedule of the regular meeting dates must be filed with the Secretary of State. The agenda must also be filed with the dean's office within 24 hours of the meeting so that it can be posted in a public location.

If there is a need to have a special meeting to conduct business beyond the normally scheduled meetings (eg. budget meetings), you must file the notice with the Secretary of State with not less than 24 hours notice. These meetings must also be open to the public.

If there is a need to have an emergency meeting, it may be held without 24 hours notice. A copy of the minutes of the meeting, the nature of the emergency and the proceedings will need to be filed with the Secretary of State.

An executive session may be held upon an affirmative vote of two-thirds of the members of the SBA present and voting taken at a public meeting and stating the reasons for such executive session, as defined in section C.G.S. Sec. 1-200.

Specifically, an executive session can be called for a discussion concerning personnel issues (hiring, firing, etc. one of the employees), strategy and negotiations with respect to pending litigation to which the SBA or a member, because of their conduct as a member of SBA, is party until such litigation or claim has been finally adjudicated or otherwise settled, matters concerning security strategy or the deployment of security personnel, discussions of sale or lease of property, discussion of any matter which would result in the disclosure of public records.

II. Student Activity Fund

Sec. 4-52. "Activity fund" defined. As used in sections 4-53 to 4-55, inclusive, "activity fund" means any fund operated in any state educational institution ...or students of such institution or agency, including so-called ..., student activity fees, membership fees, deposits or any other legal source compatible with the good government of such institution or agency.

Sec. 4-53. Establishment of activity funds. The administrative head of any such institution or agency may, with the approval of the Comptroller and in accordance with procedures prescribed by the Comptroller, establish one or more activity funds.

Sec. 4-54. Management of activity funds.

  1. The management of such funds may be under the control of students or employees other than those adjudged mentally ill but shall be under the supervision of the administrative head of the institution or agency, except that such funds shall be under the total control of students under conditions hereinafter provided. The person acting as treasurer of any such fund shall be bonded in an amount determined by the State Insurance and Risk Management Board.
  2. Where the duly constituted student government at any public institution of higher education or where by petition five per cent of the students enrolled at such institution and paying activity fees seeks to establish total control and administration of the student activity fund at such institution, a referendum shall be held on the question. Said referendum shall be conducted by secret ballot and notice of said referendum shall be given to the students at such institution at least fourteen days prior to said referendum. Upon approval by a majority of at least forty per cent of all students enrolled in the institution and paying activity fees, the duly constituted student government of such institution shall become responsible for the control and administration of said fund. Pursuant to this subsection any student government controlling student activity funds shall establish a finance committee whose duty it shall be to hold hearings on budget requests and expenditures of said funds and to recommend the allocation of said funds to the student government. Such student government shall have as one of its officers a duly elected treasurer who shall be accountable for such funds and be bonded in accordance with the provisions of subsection (a) of this section.
  3. A referendum on whether to continue student control of said fund shall be held upon the petition by five percent of the students enrolled at such institution and paying activity fees. Such referendum shall be held in accordance with the provisions of subsection (b) of this section. Where a majority of those voting in such referendum disapprove of the continuation of student control over such funds, supervision of such funds shall be vested in the administrative head of the institution in accordance with subsection (a) of this section.
  4. Notwithstanding any provisions of this section, a referendum on whether to continue student control of said fund shall be held at least every four years in accordance with the provisions of subsection (b) of this section. Such referendum shall require approval by a majority of at least forty per cent of all students enrolled in the institution and paying activity fees.

NOTE: The last referendum was held in Spring 2008. The next referendum must be held no later than Spring 2012.