Events Checklist

Planning an event requires a number of steps and involves staff from many offices across campus.  This checklist will help you through the process.

1. Funding
   • Check that you have adequate funding: Event Budget Worksheet
2. Space
   • Request a room  Please specify any A/V needs on your request
   • Contact compserv to confirm A/V at least three days before your event
3. Food
   • Select caterer and menu: caterering details
         or
   • Plan self-catering: reimbursement details,  food safety details
   • If alcohol will be served, please review the Alcohol Policy and submit the Alcohol Checklist
4. Publicity
   • Work with Communications to promote your event
   • Contact compserv with details for event webpage
   • Contact compserv to create RSVP mechanism
   • Send reminders to lists 3 days and 1 day before event
5. Presenters
   • Arrange lodging and local travel
   • Arrange for reimbursement as necessary
6. Hosting
   
   • Set up exterior directional signage
   • Put out interior signs as necessary
   • Create panelist name signs
   • Print nametags
   • Check in guests
   • Distribute bottled water to each panel