Contents of student files

The University of Connecticut School of Law maintains the following student files. Admission records of matriculated or graduated students are kept in the Registrar's Office and are limited to the application, official correspondence related to the admissions decision, transcripts, LSDAS report, and letters of recommendation. Correspondence related to the admission decision and letters of recommendation are destroyed three years after the student graduates or date of last enrollment. Routine correspondence inquiring about delays, housing, etc., shall be destroyed before the file is transferred to the Registrar's Office. Admissions records of all other applicants for admission are kept in the Admissions Office for two years and then are destroyed, except for files which in the judgment of the dean ought to be retained for a longer period. Academic records are kept in the Registrar's Office. Academic records contain only:

• Law School transcript, academic authorizations, picture of student and certifications. Academic authorizations and certifications are destroyed three years after the student's graduation or date of last enrollment.
• identification information: name, address, telephone number, parents' or guardian's or spouse's name and address, and the course registration card which may be maintained separately by the registrar.
• correspondence written after matriculation. (Correspondence is destroyed three years after the student's graduation or date of last enrollment.)

In order to preserve the strictly academic nature of these records, if a student leaves school for any reason other than graduation, transfer, or academic failure, the only entry made in his or her academic records is "No longer enrolled." Financial assistance records are kept in the Student Finance Office. Financial assistance files may contain:

• Electronic information from the Free Application of Federal Student Aid;
• A copy of federal and/or alternative loan applications;
• A copy of parent(s) and/or student's (and spouse's) federal tax information, including all schedules and W-2's;
• Correspondence from other departments regarding a student's status (i.e. leave of absence, etc.) and/or correspondence from applicant (and parent, if applicable regarding financial aid. Applications from students that are not entering the Law School are destroyed each year.

All financial aid records are destroyed five years after a student leaves school. Placement records are kept in the Office of Career Services and contain only the students' resumes and placement registration forms. These files do not contain correspondence or other material pertaining to a particular student, unless attached by the student to his or her resumes. Bursar's records are kept in the Business Office and consist of the students' payment records (fee bill) and breakage fee card. These records are maintained until their destruction is authorized by the auditor. Disciplinary records. Information that may cause the School, or outside authorities, to discipline a student for misconduct (other than the failure to maintain the minimum level of academic performance) are not kept in a student's academic file. Disciplinary files are maintained in the Office of the Dean. Petitions Committee records are maintained by the chair of the Petitions Committee.