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Procedures for the Sale of Admission Tickets/Packet Sales
Most of the cash receipts for the student organizations involve the sale of admission tickets. Organizations must maintain a close, accurate accounting of tickets and ticket sales. Copies of all forms pertaining to the sale of tickets are at the end of this section. All tickets must be pre-numbered. Each and every ticket must be accounted for. The business manager must sign the Ticket Receiving Form, TR-A, verifying the number of tickets received. The business manager will send a copy of this form to the Office of Internal Auditing in Storrs. All tickets must be maintained in the custody of the organization treasurer unless they have been signed out to another individual for sale.
In compliance with a state statute, "all monies must be deposited within twenty-four hours after being received unless the total is less than $100." All revenue from the sale of tickets must be brought to the Business Office to be deposited into the SBA local account, as soon as possible.
The organization must show cash received for all sold tickets. Unsold tickets out on consignment must be returned to the treasurer within a day after the affair for which tickets were to be used. Use Ticket Control Form (TC-A) for the consignment of tickets to an individual and Ticket Control Form (TC-B) when they are returned to the treasurer from the individual. The treasurer must fill out each of these forms. One copy of each should go to the consignee (individual), and the other must be retained by the treasurer.
Use the Financial Report on Activity Form (6-B), for a summary accounting for each activity. These reports must be maintained by the treasurer of the student organization. A Cash Reconciliation Form should be filled out by the treasurer of the student organization and submitted to the business manager with any cash from ticket sales to be deposited.