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Food/Catering

Insurance Requirements for Catering Contractors

For the protection of University personnel, property and University guests, all caterers conducting business on campus are required to present evidence that they have both liability insurance and worker's compensation insurance. A Certificate of Insurance, naming the University of Connecticut as an "additional insured", must be submitted to the Purchasing Department prior to the catered event. Minimum acceptable coverage will include the following:

• General Liability
  • General Aggregate $1,000,000
• Automobile Liability
  • Any auto $1,000,000
• Excess Liability
  • Umbrella $1,000,000
  • Personal injury $300,000
  • Each Occurrence $300,000
  • Combined Single Limit $300,000

The Purchasing Department does not write purchase orders for catering services valued at less that $2,000. It will be the ordering organization=s responsibility to ensure that the necessary documents are submitted and meet the above criteria. Any questions regarding insurance requirements for catering services should be directed to the Purchasing Department at extension 860.486.4202. Please note that catering contracts are defined as those wherein the private contractor serves the food. Contracts for coffee and pastry services, etc., where the food is delivered but not served are not considered catering contracts.

Truffles Catering

Truffles Catering operates the cafeteria, located in the basement of Hosmer Hall. The phone number in the cafeteria is 570.5304. Truffles Catering submits all invoices to the Business Office for payment and/or distribution.

To Purchase Grocery Items From a Grocery Store

Items may be purchased from a grocery store. The Business Office in coordination with the SBA has established open charge accounts at Waldbaum's Food Mart in West Hartford. The student organization's treasurer should go to the Business Office, where a purchase order is provided for the store. The business manager will sign and date the copies. These forms will not be open-ended. They must be used within five (5) days of the signature dates. The SBA will not make direct payments to any other vender unless specifically authorized in advance.

To make a purchase, go to the store with the copy of the purchase order. Call the store in advance if you need to order any platters. Select the items and go to the register. Submit the copy of the purchase order to the cashier. Request a copy of the receipt and submit it with a request for payment voucher to the SBA treasurer. The Business Office then will prepare the necessary forms to obtain payment for the voucher.

Waldbaum's Food Mart
772 West Main Street
West Hartford, CT 06117